Business Process Re-Engineering ( BPR ) is a process of overhauling current business procedures in order to increase productivity. This is done by increasing efficiency. Even though it sounds simple, the process of re-engineering is one of the most difficult and the riskiest projects that the organizations have to carry out. The business has to think, investigate and analyze the possible impacts of launching a BPR Project well in advance. This needs to follow the below-mentioned steps.
01. Identifying weaker areas.
Prior to initiating a BPR project, there are several important checks the organization has to carry out. A thorough analysis of different areas of the business should be conducted. This is to identify the areas that need restructuring. This analysis should be based on the past and the existing practices. Apart from that, the performance records of the business should be checked thoroughly. The strategic goals and the objectives of the business also should be considered to identify the real needs of the business.
After identifying the weaker areas of the business process, the company should identify and decide upon the intended changes to be implemented. It should be decided whether the organizations is going to either minimize or eliminate the weaknesses. These should be in line with institutional goals and objectives. in addition, the intended measures should be realistic and practical. It should comply with the organizational culture. The re-engineering process should not exceed the existing budgetary allocation. It should be achievable with the existing human and other resources in hand. It is essential to make sure that the intended re-engineering would help achieve the expected targets.
03. Allocate resources
The company should allocate resources accordingly for the business re-engineering process. Adapting to a new process is a complicated task. The company should allocate the set of employees who can perform best under pressure. They should identify ones with the most innovative skills and assign them to the project. It will be helpful in identifying new methods for the business process. The company should check whether the available resources are sufficient to complete the project. If those are not sufficient, the company should hire external skills. In addition, productivity-improving measures should be provided. This includes providing adequate training to employees, using modern technology in production and marketing expertise methods.
04. Launching the project
The business process re-engineering process should happen with the minimum impact on the best performing areas in the entire business process. The project should have a proper plan. From the start to end and there should be an allocated time period for each and every task in the re-engineering process. The responsibilities should be divided among the employees who are involving in the project. Clear guidance and description should be given to each and every employee on the expected outcome. The responsibilities should be divided among the employee. This will make sure the smooth flow of the process.
05. Measure the results
At each and every stage of the BPR process, the difference between the previous outcome and the new outcome should be measured. The expected outcome should be measured with the actual outcome and necessary actions should be taken to rectify issues in order to make sure the achievement of expected outcomes through the business process re-engineering project. This should be done before the particular project goes BAU and if the actual output is equal or higher than the expected output, the process can be considered as a success and go BAU.
Above mentioned steps should be thoroughly followed in order to achieve success in business process re-engineering ( BPR ). Since modern business trends are changing continuously, the processes also should face re-engineering processes to survive the evolving business trends.